Intern Wanted

Assistant to the Executive Director

This internship position supports the Executive Director (ED) of a Trade Association, focusing on administrative operations, member services, and board governance to advance the interests of People of Color in the NYS Cannabis Industry..

Intern, Assistant to the Director

Position Summary: The Intern will provide high-level administrative, organizational, and communications support to the Executive Director. This role involves direct interaction with industry members, board members, and vendors, ensuring the smooth day-to-day operations of the association.

Key Responsibilities:

  • Executive Support: Manage the ED’s calendar, schedule appointments, draft correspondence, and prepare briefing materials for meetings.
  • Board & Committee Governance: Assist in preparing board documents, scheduling quarterly meetings, taking minutes, and managing follow-up action items.
  • Membership Services: Act as a point of contact for members, updating and maintaining the membership database and processing inquiries.
  • Events & Logistics: Support the planning and execution of annual conferences, networking events, and committee meetings.
  • Administrative & Financial Tasks: Manage email correspondence, organize digital/physical files, and assist with invoice processing.
  • Communications: Assist with social media updates, website content maintenance, and email newsletters to members.

Qualifications:

  • Education & Experience: High School Diploma, Associates Degree or higher.
  • Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with CRM or database software.
  • Communication: Excellent oral and written communication skills for professional interaction with industry stakeholders.
  • Attributes: Highly organized, detail-oriented, self-motivated, and able to handle confidential information with discretion.
  • Experience: Previous internship or office experience is a plus.

Learning Objectives:

  • Gain direct exposure to the governance and operations of a 501(c)(6) non-profit organization.
  • Understand industry-specific advocacy, lobbying, and member promotion strategies.
  • Develop professional skills and project management.

Work Environment:

  • This position is hybrid, with some in-person and remote work.
  • Requires interaction with a professional board of directors and industry leaders.